5 Tips to Pick the Best Rochester NY Wedding Venue

Of course, you want to have the best wedding venue ever! And the first step toward that goal is to pick the perfect venue to host your exciting event. Hopefully, this post will help you do just that…choose the perfect wedding venue in Rochester NY, or wherever you are planning to host your wedding.

Getting engaged is beyond exciting and the very next step (after telling all your friends and family) is starting your wedding venue search.  Finding the perfect place is one of the most important aspects of a wedding, so let’s take a minute and make sure you know exactly what you’re looking for.

After all, this is where you will dance for the first time with your life partner after saying I do. Not to mention it is also going to be the backdrop in your wedding photographs. That is why many couples take their time to research and visit various Rochester NY wedding venues before picking the perfect one! So, here are a few tips that will help you find the perfect venue for your wedding.

Here is a highlight of what’s to come:

  1. Be an Early Bird   
  2. Take a Look at Your Guest List   
  3. Decide on the Vibe and Aesthetics of Your Venue   
  4. Set a Budget for Yourself   
  5. Do Not Forget About the Photo Opportunities

Tip 1. Be an Early Bird

Before we get into the major details of choosing the right venue for your wedding, you need to understand that it is better to start your search early. Many wedding venues tend to get booked up to a year or more before the wedding. 

No one wants to fall in love with a venue only to realize that it is booked for the next 12 months. So, to avoid this setback and book your favorite venue, you should start your search as early as possible. 

This tip is especially helpful if you have already decided on a date for your wedding. By starting early you can book your favorite venue without having to negotiate the wedding date. 

Now, let’s dig a little deeper and learn more about how to find the perfect venue for your wedding dreams. 


Tip 2. Take a Look at Your Guest List

Even if you have not prepared a guest list yet, you should have a rough idea about the number of people that will be attending your wedding. 

You must be wondering why the guest list is so important that this is our second tip on this list. Well, your guest list is going to help you determine the size of your wedding venue. 

The size of your venue matters a lot. You need to have a rough idea about your guest list before choosing a venue that can accommodate them easily. No one would want to squeeze 100 guests into a small and intimate space that can accommodate only 20 people. 

The venue should have enough space for proper seating arrangements, table layouts, and for people to move around comfortably. Too much extra space does not look good either. The venue may feel empty if there is too much space but not many people. It needs to be the right balance. 

Tip 3. Decide on the Vibe and Aesthetics of Your Venue

When you are checking out Rochester NY wedding venues, you will notice that different venues have different vibes and aesthetics. Knowing what kind of wedding you and your partner want is a huge help and if you want more help or feel overwhelmed, hiring a wedding planner can help bring your vision to life!

Picking a wedding venue should always be a mutual decision. Find the perfect venue that reflects both your and your partner’s personality. Discuss with your partner and decide what kind of wedding you two want before booking the appointments to make sure you’re on the right track.

Do you want it to be a formal wedding or a casual one? Will it be indoors or outdoors? Do you want it to be held during the day or at night?

Before you start looking for a venue for your wedding, take time to hone in on your style. This will really help you narrow down your search and make it easier for you to find the perfect venue. 

Tip 4. Set a Budget for Yourself

Budgets are not the most exciting topic but we can’t ignore they exist. One of the biggest mistakes couples make is not setting a budget for their wedding. With all the excitement circling around choosing your “dream” venue for your wedding, you may end up spending a huge amount of money on it. 

Now, we are not saying that you should not spend money on booking a good wedding venue. But it is always a wise decision to understand what you can afford. This way you can focus your search well and find the right wedding venue without falling in love with something that will make you compromise on everything else and not fully fulfill your vision.

In addition to this, you have to focus on things like room rental fees and other charges for other facilities at the venue. These facilities may include – chairs, tables, linens, drinkware, catering, corkage, dinnerware, cake cutting, and more. Make sure and write down questions and get all the details about any additional charges before booking the venue. 

Tip 5. Do Not Forget About the Photo Opportunities

The photographs from your wedding are going to stay with you forever. Before you take a tour of any venue that catches your eye, it is always better to take a look at their social media pages, website, and even Pinterest. You can find a lot of pictures from past weddings to get the best look at what your day could be like. 

Wrapping It Up

Choosing the perfect wedding venue should not be an overwhelming task. It should be full of excitement and joy. And we believe the tips we mentioned in this post are going to help you find your perfect Rochester NY wedding venue without much hassle. While all these tips are very helpful, you should always listen to your heart and trust your gut. Finally, we would like to congratulate you on your wedding and wish that you find your perfect venue!

If you’re looking for a photographer, I’d love to chat!

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